15.3     Accountability. Keypad holders must account for keypads at the time of any inventory conducted by the issuing keypad administrator, or its designated representative.

15.4      Deemed Unaccountable. Keypads shall be deemed unaccounted for if a keypad holder refuses or is unable to demonstrate that the keypad is within the keypad holder's physical control.

15.5      Written Authority. Participants and Subscribers shall not place a lockbox on a property without written authorization from the seller and without advising the seller of the seller’s duty to secure permission for broker access from the occupant, if the occupant is not the seller.  The Listing Broker must remove the lockbox from the property upon close of escrow, termination, or unless instructed otherwise in writing by the buyer or the buyer’s agent.

15.6      Listing Broker's Permission. No MLS Participant or Subscriber may enter a property with or without a lockbox without the listing broker's permission. Such permission may be granted by the listing broker specifying permission to use the lockbox through the MLS Database.  Appraiser Participants are expressly prohibited from using lockbox keypads to enter a property without either the owner's or listing broker's permission. Showing instructions contained in the database does not satisfy the appraiser permission requirement.

15.7      Unaccountable Keypads. Keypad holders and Participants cosigning with a keypad holder shall immediately report lost, stolen, or otherwise unaccountable keypads to its local keypad administrator or its designated representative in accordance with the lease agreement.

15.8      Failure to Abide by Rules and Regulations.  Failure to abide by these Rules and Regulations and the usage requirements of the entity issuing the lockbox and keypad may result in disciplinary sanctions as provided within these Rules and Regulations, in addition to loss of or restriction on all lockbox and keypad privileges.          

15.9      Right to Limit Access. BAREIS reserves the right to refuse or limit access to lockboxes if, in its sole discretion, it determines the security of the system would be compromised by granting access to lockboxes.

15.10    Protection of Property.  Extreme care shall be used by a Member to ensure that all doors to the listed property to which the Member has had access and the lockboxes thereon are locked. (12/12/05)

15.11   Compatible Lockboxes; Multiple Lockboxes.  If a lockbox is present on a property that is located in a Principal County (Sonoma, Marin, Napa, Solano and Mendocino) and that is listed for sale in the BAREIS MLS^® database, that lockbox must be a BAREIS approved electronic lockbox or a lockbox that is compatible with the BAREIS approved system or that is otherwise approved in writing by BAREIS.  This rule does not prohibit the placement of additional lockboxes. (Effective 4/01/08)