Bay Area Real Estate Information Services, Inc. |
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BAREIS MLS |
| Fields with asterisks (*) are required fields | ||
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Address |
The address of the property. It is
important to enter the correct information before submitting the listing,
because any change to address fields must be done by BAREIS. | |
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*Street # |
The listing’s street number. (Example, 1
Main Street) |
| *Modifier |
The street number modifier (Example: A, 1/2,
etc.) |
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| Direction | (Example: North, East, etc.) | |
| *Street Name | (Example: Main) | |
| *Suffix | (Example: Avenue, Road, etc.) | |
| Post Direction |
If the street direction follows the street name
(example: Mulberry Road West) |
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Unit#
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Used to identify an individual dwelling in a complex (example: 153 Stony Circle, #200) | |
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*City
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The city where the property is located, as
designated by the U.S. Postal Service or the County planning department. You
can click the "Select" link to choose from a list of cities based on the
County you previously selected. |
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| *Zip Code |
Use the first field to enter the first five
digits and use the second field to enter the remaining four digits (if you
have the ZIP+4). |
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| *Address on Internet |
The portion of the address is displayed to the
public. (Example: Full, Partial) |
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| *Agent ID |
The listing agent’s Agent ID. If you don’t know
the ID, click the icon to choose from a list of agents based on the office
ID you entered. |
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| *APN |
The Assessor’s Parcel Number (Book, Page, Lot
Number) assigned by the County Assessor used for property identification.
NOTE: The fields are automatically formatted to accept the numbers in the
proper format for the county selected. |
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*Approx Sq Ft
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The structure's approximate
size in square feet. If unknown, choose “Against Co. Policy” in the Sq Ft
Source field to leave this field blank. |
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| *Area |
The geographical area as defined by BAREIS in
which the property is physically located. |
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| *City Transfer Tax | A no/yes field to indicate if a city transfer tax will be assessed. | |
| Cty Transfer Tax Rat | The city transfer tax rate, if applicable. | |
| Co-Office ID |
If there are two offices listing the property,
enter the second office’s ID in the Co-Office ID field. |
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Co-Agent ID
|
If there are two agents listing the property,
enter the second agent’s ID in the Co-Agent ID
field. If you do not know the agent’s
ID, click the "Select
Co-Agent" link to select from a list
of agents based on the office ID you entered. |
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| *Commission |
The commission/compensation being paid to the
selling office expressed in either a dollar amount or percentage (For
example: $3,000 or 2.5%) |
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| *Comp to S.O. |
Compensation to Selling Office |
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| *Dual Variable Commission |
A yes/no field. A dual or variable rate
commission arrangement is one in which, for example (a) the seller agrees
to pay a specified commission if the property is sold by the listing broker
without assistance and a different commission if the sale results through
the efforts of a cooperating broker, or (b) a different commission if the
sale results through the efforts of the seller. |
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| Comments |
A text field for commission remarks. |
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*Comm Units Rent Rang |
The range of rent currently being charged expressed in a dollar amount. | |
| *Common Int Dev |
A no/yes/unknown field to indicate if the
listing is located in a development or with private ownership but having
common areas. |
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| Conf/Show Instr |
Confidential comments and showing instructions
that you want other agents to see. You may want to include information such
as dogs on the property, work in-progress, motivated seller, etc. NOTE:
Conf/Show Instr do not display on client-viewable or public-viewable screens
and reports. |
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| *Cross Street | The nearest intersecting street. | |
| *Directions to Property | Detailed driving directions on how to find the property. | |
| Elementary School |
The name of the elementary school where the
listing is located. (Example: Rainbow Elementary.) |
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| Est. Annual Expenses & Income | Estimated expenses and income expressed in a dollar amount per year. | |
| Expense Source |
The source of the expense information. (Owner,
Accountant, Tax Return, Property Management) |
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| *Est. Misc. Expenses | Miscellaneous expenses. | |
| *Est. Insurance Exp. | Insurance | |
| *Est. Management | Management fees. | |
| *Est. Utilities Exp. | Utilities | |
| *Est. Taxes | Taxes | |
| *Est. Maintenance Exp | Maintenance expenses | |
| *Gross Scheduled Inc |
The total income before any expenses are
deducted. |
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| Cap Rate |
The capitalization rate expressed in a
percentage. |
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| *Actual/Projected |
A field to indicate if expenses are projected or
actual. |
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| *Lease Deposit | The deposit required, if for Lease-Rent | |
| Fixer | A yes/no field to indicate if the listing is in need of repairs or upgrades. | |
| High School |
The name of the high school where the listing is
located. (Example: Walt Whitman High.) |
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| Jr/Middle School |
The name of the junior/middle school where the
listing is located. (Example: Sierra Middle School). |
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| *Lease Price | The dollar amount charged per month, if the listing is for Lease-Rent. | |
| *Listing Period | The beginning and ending dates of the listing agreement. | |
| *Listing Date |
The date all necessary signatures have been
obtained on the listings or the effective date of the contract, whichever is
greater. |
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| *Expiration Date | The date the listing agreement ends. | |
| *Listing Price |
The dollar amount the seller is asking a buyer
to pay to purchase the property. Enter the Listing Price for the property
using the first entry field. Exclude the last three digits of the listing
price. For example: enter 350 for a listing price of $350,000). |
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| *Listing Type |
The type of written listing agreement between
the seller and the listing agent. An Exclusive Right to Sell
listing entitles the listing broker to a commission if the property is sold
by anyone during the term of the agreement. An Exclusive Agency
gives a sole agent the right to sell a property for a specified time,
but the owner has the right to sell the property himself without paying a
commission. An Open listing is an authorization gives the
listing agent a non-exclusive right to secure a purchaser. An open listing
can be given to any number of brokers who can work simultaneously to sell
the owner’s property. The first broker to secure a buyer ready, willing and
able to meet the terms of the listing, or secures the acceptance by the
seller of a satisfactory offer, earns the commission. A Probate
listing is where the amount of commission is fixed by the court and
commissions are payable only from the proceeds of sale. A broker is not
entitled to a commission unless the court approves the sale. |
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| Lot Size |
The approximate size of the property’s lot,
displayed in a measuring unit of square feet or acreage. |
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| Lot Size Source | The source of the lot size. (Tax Records, Owner, Not Verified, etc.) | |
| *Map Book |
The Thomas Guide street guide and directory used
to determine the property’s map page. (Napa & Sonoma, Marin, Solano,
Mendocino, Other, Sacramento, Alameda, Contra Costa, San Mateo, San
Francisco) |
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| Map Page |
The page number from the map book. Click the
"Look up Map Pages" link to display a list of map pages and their coordinate
ranges. For example, 465-A1 would have a map page of "465." |
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| Top & Side Map Coordinates |
The reference coordinates from the map book.
Click the "Look up Map Coordinates" to display a list of possible
coordinates based on the map page you previously entered. (Example, for
465-A1, "A" is the top, and "1" is the side) |
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| *New Construction Resale | A field to specify if the listing is new construction or resale. | |
| # of Buildings | The number of buildings including in the listing. | |
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NOTE: The following 4 fields apply to
Studios, 1 bedrooms, 2 bedrooms, |
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| # of Studios | The total number of studios included in the listing. | |
| # Studios Occupied | The number of studios currently occupied. | |
| *Studio Rent Range | The range of rent currently being charged expressed in a dollar amount. | |
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*Studio Ann Occupancy |
The occupancy rate per year expressed as a percentage. | |
| *#Furnished Units | The number of furnished units included in the listing. | |
| *# Commercial Units | The number of commercial units included in the listing. | |
| Owner Name | The name of the current property owner. | |
| Owner Phone | The phone number of the property owner. | |
| *Office ID | The listing office’s Office ID. | |
| *On Market Date |
The date the listing should be available and on
the market. Enter today’s date or a previous date to make the listing active
immediately. NOTE: If you enter a future date, the listing will only be
visible to the Listing Agent Broker, and will be "unapproved" (suppressed
from the market), until that date. |
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| Parking Per Unit | Fields to indicate the number and type of parking spaces for each unit. | |
| # of Garage(s) | ||
| # of Guest Space(s) | ||
| # of Carport(s) | ||
| # of Open/Uncovered | ||
| # of RV/Boat | ||
| # Underground | ||
| *Pass to Internet |
A yes/no field to indicate whether the listing
is displayed to the public. Selecting Yes will make the listing
accessible in the public MLS, in IDX, and in third-party exports. |
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| Pending Litigation |
A no/yes field to indicate if there is
litigation pending on the property or subdivision. |
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| *Photos Provided By |
The person who will provide the listing’s
picture(s). (Photographer, Agent, None) |
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| Photographer Instr |
Instructions you want to give the photographer.
For example, you might want to specify how and when the property should be
photographed. This information prints on the photographer’s report. |
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| *Probate Sale |
A no/yes field to indicate if the property is
being handled by an administrator of an estate in probate. |
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Property Mgmt Co |
The name of the property management company. |
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Property Mgmt Phone |
The phone number of the property management
company. |
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| *Property Type |
The property type choices are Residential,
Mobile/Floating Homes, Multi-Unit 2-4, Multi-Unit 5+, Lots & Land,
Commercial. It is important to select the correct property type here, as
what you select determines the entry fields displayed in the second Enter
Listing page. Please refer to "BAREIS Property Classifications" for a
detailed description of each type. |
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| Public/Internet Remarks |
Remarks that describe important features of the
property. This is the advertising text you want to appear on
client-viewable, public-viewable and agent-viewable screens and reports.
NOTE: There is a $300 fine for entering any confidential or contact
information here (lockbox code, phone number, email, etc.). |
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| *Sale/Lease-Rent | The type of transaction, either for sale or for lease. | |
| School District |
The name of the school district where the
listing is located. For example: Santa Rosa. |
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| Signs | A no/yes field to indicate if signs are on the property. | |
| Special Assessment | A no/yes field to indicate if there is a special assessment. | |
| *Sq Ft Source | The source of square footage information. (Appraiser, tax records, etc.) | |
| Subject to Crt Conf |
A no/yes field to specify if court
confirmation/approval is required. NOTE: This is a required field if Probate
Sale is ‘yes.’ |
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| Unit/Blk/Lot | Fields used to enter information for up to 4 units. | |
| *Year Built | The year the property was built. (Against Company Policy, Unknown) | |
| Zoning |
The code or designation assigned by the County
Planning Department describing the legal uses of a property. |
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| FEATURES: |
All features are check-box fields, listed in
alphabetical order, and contain the choices "Other," "None" or "Unknown." |
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| Accessibility Feat |
A Features field to indicate the features
available for disabled access. (Accessible, Bath, Flashing Doorbell,
Wheelchair Ramp, etc.) |
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| Basement |
A Features field to indicate if a basement is
included. (Finished, Full, Partial, etc.) |
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| Comm/Rec |
A Features field to indicate the common and
recreational areas available. (Club Room, Gym, Playground, Tennis Courts,
etc.) |
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| Drainage |
A Features field to indicate the type of
drainage. (Public Storage Drain, Sump Pump) |
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| Energy Conservation |
A Features field to indicate the types of energy
conservation features. (Caulked/seal, Dual Pane Windows, Low-Flow Shower,
etc.) |
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| *Exterior |
A Features field to indicate the type of
exterior. (Brick, Concrete Block, Redwood Siding, etc.) |
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| Finance Terms |
A Features field to indicate the type of
financing available. (1031 Exchange, CTNL, Loans Assumable, etc.) |
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| Floors |
A Features field to indicate the type of
flooring throughout the property. (Concrete, granite, hardwood, marble,
laminate, etc.) |
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| *Heat/Cool |
A Features field to indicate the type of heating
and cooling systems. (1 Window Unit Incl., Ceiling Fan(s), Central Air,
etc.) |
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| Height Limit |
A Features field to indicate the height limit
for vehicles, if applicable. (16, 20, etc.) |
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| *Laundry/Appliance |
A Features field to indicate the features and
location of the laundry appliances. (Dryer Included, Gas, Hookups only,
etc.) |
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| *Lease Terms |
A Features field to indicate the length and/or
terms of a lease. (1 Year, Month to Month, Sublease, etc.) |
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| Loading |
A Features Field to indicate the type of loading
available (Dock High, Elevator-Freight, Truck Door, etc.) |
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| Location |
A Features field to indicate the geographical
feature of the property. (Coast, Forest, Hillside, etc.) |
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| *Lot Description |
A Features field to indicate the description of
the lot. (Agricultural, Level, etc.) |
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| *On Site Parking |
A Features Field to indicate the type of parking
available on site. (Attached, Covered, Garage, Off Street, etc.) |
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| *Operating Exp. Inc |
A Features Field to indicate the expenses
included in the operating expenses (Acctg, Electricity, Garbage, etc.) NOTE:
applies to 5+ also. |
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| *Possession |
A Features field to indicate the when possession
will be transferred the new owner. (Close escrow, negotiable, etc.) |
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| *Roof | A Features field to indicate the type of roofing material. (Shingle, Tile, etc.) | |
| Safety/Security |
A Features field to indicate the security
features included. (Security Alarm, Smoke Alarms, etc.) |
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| Separate Meters |
A Features Field to indicate if there are
separate meters for each unit. (Common Area Meter, Electricity, Gas, Water,
etc.) |
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| *Sewer/Septic |
A Features field to indicate the type of sewer
or septic system. (Sewer Public, Standard Septic, etc.) |
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| Sale Conditions |
A Features field to indicate the conditions that
apply to the sale. (In foreclosure, offer as is, etc.) |
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| *Showing |
A Features field to indicate the showing
instructions. (Go Directly, Leave Card, Lockbox, etc.) |
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| Special Zones |
A Features field to indicate if the property is
located in any special zoning. (Flood, Historical, Seismic, etc.) |
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| Tenant Pays |
A Features field to indicate the utilities paid
by the tenant. (Cable TV, Electricity, Garbage, etc.) |
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| *Type |
A Features field to indicate the type and style
of units. (2-story, Apartments, Duplex, etc.) |
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| Utilities |
A Features field to indicate the type and source
of utilities available. (Cable TV, Electric, PG&E, etc.) |
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| View(s) |
A Features field to indicate the views available
from the property. (Bay, Bridges, Canyon, City, Forest/Woods, etc.) NOTE:
text can be entered to further describe the view. For example: San Francisco
(Bay), Golden Gate (Bridge). |
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| *Water Source |
A Features field to indicate the source of
water. (Irrigation District, Water Public, Well Private, etc.) |
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| Yard/Grounds |
A Features field to indicate the features of the
yard and grounds. (Dog Run, Landscaped, Sprinklers, etc.) |
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Copyright @ 2008 by Bay Area Real Estate Information
Services, Inc. |