Bay Area Real Estate Information Services, Inc. |
|
BAREIS MLS |
| Fields with asterisks (*) are required fields | ||
|
Address |
The address of the property. It is
important to enter the correct information before submitting the listing,
because any change to address fields must be done by BAREIS. | |
|
|
*Street # |
The listing’s street number. (Example, 1
Main Street) |
| *Modifier |
The street number modifier (Example: A, 1/2,
etc.) |
|
| Direction | (Example: North, East, etc.) | |
| *Street Name | (Example: Main) | |
| *Suffix | (Example: Avenue, Road, etc.) | |
| Post Direction |
If the street direction follows the street name
(example: Mulberry Road West) |
|
|
Unit#
|
Used to identify an individual dwelling in a complex (example: 153 Stony Circle, #200) | |
|
*City
|
The city where the property is located, as
designated by the U.S. Postal Service or the County planning department. You
can click the "Select" link to choose from a list of cities based on the
County you previously selected. |
|
| *Zip Code |
Use the first field to enter the first five
digits and use the second field to enter the remaining four digits (if you
have the ZIP+4). |
|
| *Address on Internet |
The portion of the address is displayed to the
public. (Example: Full, Partial) |
|
| *Agent ID |
The listing agent’s Agent ID. If you don’t know
the ID, click the icon to choose from a list of agents based on the office
ID you entered. |
|
| *APN |
The Assessor’s Parcel Number (Book, Page, Lot
Number) assigned by the County Assessor used for property identification.
NOTE: The fields are automatically formatted to accept the numbers in the
proper format for the county selected. |
|
|
*Approx Sq Ft
|
The structure's approximate
size in square feet. If unknown, choose “Against Co. Policy” in the Sq Ft
Source field to leave this field blank. |
|
| *Area |
The geographical area as defined by BAREIS in
which the property is physically located. |
|
| *City Transfer Tax | A no/yes field to indicate if a city transfer tax will be assessed. | |
| Cty Transfer Tax Rat | The city transfer tax rate, if applicable. | |
| Co-Office ID |
If there are two offices listing the property,
enter the second office’s ID in the Co-Office ID field. |
|
|
Co-Agent ID
|
If there are two agents listing the property,
enter the second agent’s ID in the Co-Agent ID
field. If you do not know the agent’s
ID, click the "Select
Co-Agent" link to select from a list
of agents based on the office ID you entered. |
|
| *Commission |
The commission/compensation being paid to the
selling office expressed in either a dollar amount or percentage (For
example: $3,000 or 2.5%) |
|
| *Comp to S.O. |
Compensation to Selling Office |
|
| *Dual Variable Commission |
A yes/no field. A dual or variable rate
commission arrangement is one in which, for example (a) the seller agrees
to pay a specified commission if the property is sold by the listing broker
without assistance and a different commission if the sale results through
the efforts of a cooperating broker, or (b) a different commission if the
sale results through the efforts of the seller. |
|
| Comments |
A text field for commission remarks. |
|
| *Common Int Dev |
A no/yes/unknown field to indicate if the
listing is located in a development or with private ownership but having
common areas. |
|
| Conf/Show Instr |
Confidential comments and showing instructions
that you want other agents to see. You may want to include information such
as dogs on the property, work in-progress, motivated seller, etc. NOTE:
Conf/Show Instr do not display on client-viewable or public-viewable screens
and reports. |
|
| Contact Name |
A "Property Mgmt Co" field. The property
management company’s contact person. |
|
| Contact Phone |
A "Property Mgmt Co" field. The phone number of
the property management company’s contact person. |
|
| Contact Type | A "Property Mgmt Co" field. (Owner, Tenant, Manager). | |
| *County |
The name of the county in which the property is
located as determined by state or postal boundaries. Select a County
from the list of available counties.
(Marin, Mendocino, Napa, Solano, Sonoma, Alameda, Contra Costa, Humboldt,
Lake, Monterey, Sacramento, San Francisco, Santa Clara, Santa Cruz, Yolo,
Other Calif. Counties, Out of California) |
|
| *Cross Street | The nearest intersecting street. | |
| *Directions to Property | Detailed driving directions on how to find the property. | |
| Elementary School |
The name of the elementary school where the
listing is located. (Example: Rainbow Elementary.) |
|
| Est. Annual Expenses & Income | Estimated expenses and income expressed in a dollar amount per year. | |
| Expense Source |
The source of the expense information. (Owner,
Accountant, Tax Return, Property Management) |
|
| *Est. Management | Management fees. | |
| *Est. Misc. Expenses | Miscellaneous expenses. | |
| *Est. Maintenance Exp | Maintenance expenses | |
| *Est. Taxes | Taxes | |
| *Est. Utilities Exp. | Utilities | |
| *Est. Insurance Exp. | Insurance | |
| *Gross Scheduled Inc |
The total income before any expenses are
deducted. |
|
| Deposits | The amount of deposits being held. | |
| *Projected or Actual |
A field to indicate if expenses are projected or
actual. |
|
| Cap Rate |
The capitalization rate expressed in a
percentage. |
|
| *Fireplace | A no/yes field to indicate if the units contain fireplaces. | |
| Fixer | A yes/no field to indicate if the listing is in need of repairs or upgrades. | |
| High School |
The name of the high school where the listing is
located. (Example: Walt Whitman High.) |
|
| *Lease Price | The dollar amount charged per month, if the listing is for Lease-Rent. | |
| *Listing Period | The beginning and ending dates of the listing agreement. | |
| *Listing Date |
The date all necessary signatures have been
obtained on the listings or the effective date of the contract, whichever is
greater. |
|
| *Expiration Date | The date the listing agreement ends. | |
| *Listing Price |
The dollar amount the seller is asking a buyer
to pay to purchase the property. Enter the Listing Price for the property
using the first entry field. Exclude the last three digits of the listing
price. For example: enter 350 for a listing price of $350,000). |
|
| *Listing Type |
The type of written listing agreement between
the seller and the listing agent. An Exclusive Right to Sell
listing entitles the listing broker to a commission if the property is sold
by anyone during the term of the agreement. An Exclusive Agency
gives a sole agent the right to sell a property for a specified time,
but the owner has the right to sell the property himself without paying a
commission. An Open listing is an authorization gives the
listing agent a non-exclusive right to secure a purchaser. An open listing
can be given to any number of brokers who can work simultaneously to sell
the owner’s property. The first broker to secure a buyer ready, willing and
able to meet the terms of the listing, or secures the acceptance by the
seller of a satisfactory offer, earns the commission. A Probate
listing is where the amount of commission is fixed by the court and
commissions are payable only from the proceeds of sale. A broker is not
entitled to a commission unless the court approves the sale. |
|
| Lot Size |
The approximate size of the property’s lot,
displayed in a measuring unit of square feet or acreage. |
|
| Lot Size Source | The source of the lot size. (Tax Records, Owner, Not Verified, etc.) | |
| *Map Book |
The Thomas Guide street guide and directory used
to determine the property’s map page. (Napa & Sonoma, Marin, Solano,
Mendocino, Other, Sacramento, Alameda, Contra Costa, San Mateo, San
Francisco) |
|
| Map Page |
The page number from the map book. Click the
"Look up Map Pages" link to display a list of map pages and their coordinate
ranges. For example, 465-A1 would have a map page of "465." |
|
| Top & Side Map Coordinates |
The reference coordinates from the map book.
Click the "Look up Map Coordinates" to display a list of possible
coordinates based on the map page you previously entered. (Example, for
465-A1, "A" is the top, and "1" is the side) |
|
| *New Construction Resale | A field to specify if the listing is new construction or resale. | |
| # of Stories | The number of stories or levels of the listing. | |
| *# of Buildings | The number of buildings including in the listing. | |
| *Office ID | The listing office’s Office ID. | |
| *On Market Date |
The date the listing should be available and on
the market. Enter today’s date or a previous date to make the listing active
immediately. NOTE: If you enter a future date, the listing will only be
visible to the Listing Agent Broker, and will be "unapproved" (suppressed
from the market), until that date. |
|
| *Pass to Internet |
A yes/no field to indicate whether the listing
is displayed to the public. Selecting Yes will make the listing
accessible in the public MLS, in IDX, and in third-party exports. |
|
| *Photos Provided By |
The person who will provide the listing’s
picture(s). (Photographer, Agent, None) |
|
| Photographer Instr |
Instructions you want to give the photographer.
For example, you might want to specify how and when the property should be
photographed. This information prints on the photographer’s report. |
|
| Pool | A yes/no field to indicate if a swimming pool is on the property. | |
| *Probate Sale |
A no/yes field to indicate if the property is
being handled by an administrator of an estate in probate. |
|
| Property Mgmt Co | The name of the property management company. | |
| Property Mgmt Phone | The phone number of the property management company. | |
| *Property Type |
The property type choices are Residential,
Mobile/Floating Homes, Multi-Unit 2-4, Multi-Unit 5+, Lots & Land,
Commercial. It is important to select the correct property type here, as
what you select determines the entry fields displayed in the second Enter
Listing page. Please refer to "BAREIS Property Classifications" for a
detailed description of each type. |
|
| Public/Internet Remarks |
Remarks that describe important features of the
property. This is the advertising text you want to appear on
client-viewable, public-viewable and agent-viewable screens and reports.
NOTE: There is a $300 fine for entering any confidential or contact
information here (lockbox code, phone number, email, etc.). |
|
| *Sale/Lease-Rent | The type of transaction, either for sale or for lease. | |
| School District |
The name of the school district where the
listing is located. For example: Santa Rosa. |
|
| Signs | A no/yes field to indicate if signs are on the property. | |
| Special Assessment | A no/yes field to indicate if there is a special assessment. | |
| *Sq Ft Source | The source of square footage information. (Appraiser, tax records, etc.) | |
| Unit/Blk/Lot | Fields used to enter information for up to 4 units. | |
| Unit Information | Fields used to enter information for up to 4 units. | |
| *Unit 1 Occupancy |
A field to indicate who is occupying the unit.
(Owner, Tenant, Vacant) |
|
| *Unit 1 Occ. Name | The name of the unit’s occupant. | |
| *Unit 1 Occ. Phone |
The phone number of the unit’s occupant. |
|
| *Unit 1 Rents for |
The dollar amount the unit currently rents for. |
|
| Unit 1 Date Lease Ex | The date the current lease expires. | |
| Unit 1 Lease Term |
The term of the lease. (Month to Month, Year
lease, etc) |
|
| *Unit 1 Approx SqFt | The unit’s approximate square footage. | |
| *Unit 1 SqFt Source | The source from which the square footage was obtained. | |
| *Unit 1 Bedrooms | The number of bedrooms in the unit. | |
| *Unit 1 Baths Full | The number of full bathrooms in the unit. | |
| *Unit 1 Half Baths | The number of half bathrooms in the unit. | |
| Unit 1 Access Feat |
The features available for disabled access.
(Wheelchair Ramp, Flashing Doorbell, etc.) |
|
| View | A no/yes field to indicate if there is a view. | |
| *Year Built | The year the property was built. (Against Company Policy, Unknown) | |
| Zoning |
The code or designation assigned by the County
Planning Department describing the legal uses of a property. |
|
| FEATURES: |
All features are check-box fields, listed in
alphabetical order, and contain the choices "Other," "None" or "Unknown." |
|
| Basement |
A Features field to indicate if a basement is
included. (Finished, Full, Partial, etc.) |
|
| Comm/Rec |
A Features field to indicate the common and
recreational areas available. (Club Room, Gym, Playground, Tennis Courts,
etc.) |
|
| Drainage | A Features field to indicate the type of drainage. (Public Storage Drain, Sump Pump) | |
| Energy Conservation |
A Features field to indicate the types of energy
conservation features. (Caulked/seal, Dual Pane Windows, Low-Flow Shower,
etc.) |
|
| *Exterior |
A Features field to indicate the type of
exterior. (Brick, Concrete Block, Redwood Siding, etc.) |
|
| Finance Terms |
A Features field to indicate the type of
financing available. (1031 Exchange, CTNL, Loans Assumable, etc.) |
|
| Floors |
A Features field to indicate the type of
flooring throughout the property. (Concrete, granite, hardwood, marble,
laminate, etc.) |
|
| *Foundation/Construct | A Features field to indicate the type of foundation. (Concrete Perimeter, Pillars/Post, Slab, etc.) | |
| *Gar/Prk |
A Features field to indicate the number, type
and location of garages and parking spaces. (1 Car, Garage, Attached, etc.) |
|
| Height Limit |
A Features field to indicate the height limit
for vehicles, if applicable. (16, 20, etc.) |
|
| *Laundry/Appliance |
A Features field to indicate the features and
location of the laundry appliances. (Dryer Included, Gas, Hookups only,
etc.) |
|
| *Lot Description |
A Features field to indicate the description of
the lot. (Agricultural, Level, etc.) |
|
| *Operating Exp. Inc | A Features Field to indicate the expenses included in the operating expenses (Acctg, Electricity, Garbage, etc.) NOTE: applies to 5+ also. | |
| *Possession |
A Features field to indicate the when possession
will be transferred the new owner. (Close escrow, negotiable, etc.) |
|
| Pub Transportation |
A Features field to indicate the proximity of
public transportation. (1 block, 1-2 Miles, etc.) |
|
| Restrictions |
A Features field to indicate the restrictions
that apply to the Homeowners Association. (Board Approval, No Pets,
Retirement) |
|
| *Roof | A Features field to indicate the type of roofing material. (Shingle, Tile, etc.) | |
| Safety/Security |
A Features field to indicate the security
features included. (Security Alarm, Smoke Alarms, etc.) |
|
| Separate Meters |
A Features Field to indicate if there are
separate meters for each unit. (Common Area Meter, Electricity, Gas, Water,
etc.) |
|
| *Sewer/Septic |
A Features field to indicate the type of sewer
or septic system. (Sewer Public, Standard Septic, etc.) |
|
| Sale Conditions |
A Features field to indicate the conditions that
apply to the sale. (In foreclosure, offer as is, etc.) |
|
| *Showing |
A Features field to indicate the showing
instructions. (Go Directly, Leave Card, Lockbox, etc.) |
|
| Special Zones |
A Features field to indicate if the property is
located in any special zoning. (Flood, Historical, Seismic, etc.) |
|
| *Style | A Features field to indicate the architectural style. (A-frame to Yurt) | |
| Tenant Pays |
A Features field to indicate the utilities paid
by the tenant. (Cable TV, Electricity, Garbage, etc.) |
|
| *Type |
A Features field to indicate the type and style
of units. (2-story, Apartments, Duplex, etc.) |
|
| *Unit 1 Includes |
A Features Field to indicate what is included in
each unit (220 wiring, Air Conditioning, etc.) |
|
| Utilities |
A Features field to indicate the type and source
of utilities available. (Cable TV, Electric, PG&E, etc.) |
|
| View(s) |
A Features field to indicate the views available
from the property. (Bay, Bridges, Canyon, City, Forest/Woods, etc.) NOTE:
text can be entered to further describe the view. For example: San Francisco
(Bay), Golden Gate (Bridge). |
|
| *Water Source |
A Features field to indicate the source of
water. (Irrigation District, Water Public, Well Private, etc.) |
|
| Yard/Grounds |
A Features field to indicate the features of the
yard and grounds. (Dog Run, Landscaped, Sprinklers, etc.) |
|
|
Copyright @ 2008 by Bay Area Real Estate Information
Services, Inc. |